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Checklist for construction project

Project management checklist is an essential resource for the productive Project Manager. Project planning is often ignored in favour of getting on with the work. Use this printable project management checklist as a starting point. Before taking on a project, you have to stop and make sure you know all the facts. Take a deep breath and dive into the project documentation, ask thoughtful questions, be informed and methodical. Having a clear understanding of your role is an important pillar of a successful project.

A project is successful when it has met the expectations of all stakeholders. A stakeholder can be anybody directly or indirectly impacted by the project. A stakeholder could be:.

Use whatever project planning tool that works for you, be it TrelloScoroor even a simple spreadsheet. Some tools are more comprehensive than others, but a rock solid project plan can be achieved in any solution as long as it helps you to formalize your thoughts and keep consistency. Try to make your project plan as simple as possible — the more straightforward and easier it is to read, the better.

The first step in creating any project plan is setting achievable goals. Meet with the stakeholders, and discuss the possible outcomes. Turn the output into a comprehensive list, and prioritize the needs. The acronym SMART has several slightly different variations, which you can modify depending on your project:. Remember: Every goal has to be measurable. From the smaller goals, create a wider vision statement. The vision statement should explain what the project is hoping to achieve in a few details:.

A project budget is a detailed, time-based estimate of all the costs for your project. You typically develop a budget in phases — from an initial estimate to a detailed version to the final approved project budget. Your project budget will be made up of different direct and indirect costs, with a small amount assigned for contingency reserve. Once you have an idea how long a project is going to take and how much resources you need coming right up in the checklist!

These costs signify resources that benefit more than one project, and only a proportion of their total cost is charged to the project. Find out what resources are available for the project, now and in the future. A resource allocation plan is an important tool in the effective management of scarce resources. Describe the type of resources needed and the timing of that need.

As the project schedule changes, the resource plan must be flexible enough to adjust as these alterations occur.

checklist for construction project

Using the previously defined goals, create a list of things the project needs to deliver to meet those goals. Simply put — tasks and subtasks. Specify when and how to deliver each item. Add notes to tasks that might seem confusing or need an explanation. It never hurts to add detail! Create a list of tasks that need to be carried out for each identified deliverable. For each task, determine the following:.

Once you have established the amount of time needed for each task, you can work out the effort required for each deliverable, and a delivery date.

At this point in the planning, you can use project planning software such as ScoroWrikeMS Project or any of your choosing, to create your project schedule.A construction documents checklist is used by construction companies to ensure that they have all of their project documentation in place.

A construction documents checklist is typically used and completed before a project begins, but can be useful as a 'sanity' check at any stage of a project or any stage of the company lifecycle. While the premise of a construction document checklist is always the same - to check off documents on a predefined list of required documents - the length and content of a construction document checklist will vary from company to company and project to project.

A company running a megaproject will need a lot more documentation than a company running a small 3 or 4 week project. Nevertheless, the document checklist can be an equally powerful tool for any project size, as the impact of forgetting or omitting a project document is all relative and potentially impactful for companies big and small.

The time it takes to perform and complete a quick document checklist is a small price to pay for giving yourself another chance to ensure all of your critical project information is in place. There are a couple of critical 'types' of documentation which need to be catered for on every project:.

While these documents are inextricably linked, they often serve different purposes on a project, and it helps to segment them into their own construction documents checklist. So first, we'll take a look at the information management system or IMS - the document checklist which covers the information being captured on site most days. Your information management system needs to cover all of your core project and business functions, which means your construction documents checklist needs to cover these functions too.

Most of the important documents you'll need on 'every' project are summarised in the document checklist below. Environmental monitoring forms noise and vibration monitoring. Managing all of this information using an information management system made up of folder structures, word docs, spreadsheets and PDFs can be a hassle, and extremely time-consuming. One way to remove much of this effort and to largely automate the organisation and deployment of documents across projects is to use an integrated management system like Dashpivot.

A flexible IMS like this can help you digitise and streamline any or all of your site documents, from daily reports all the way to safety talks. The site documentation checklist is critical to keeping your projects well documented and on track. The 'project document checklist' is really important to keeping all of your policies and procedures above board - and for ensuring that your plans and other planning documents are in-line and audit proof.

The construction document checklist below covers most of this documentation which will be required or provided on most construction projects in some form. Construction documents showing all structural members. Design loads clearly indicated for all parts of the building or structure. Construction documents for structural concrete, masonry, truss drawings. This is of course not an exhaustive list of construction documents, nor an exhaustive construction document checklist, but you can modify and adjust it to suit your needs.

Construction Checklist

Your construction document checklist should be comprehensive and thorough and leave no obvious or non-obvious document unturned. The difference between a checklist item and a big dispute or legal issue is not checking that you have a specific document.

checklist for construction project

Construction documents have changed over the years, and moved from paper, folders and files to largely software and cloud-based. There is more scrutiny over how projects and construction companies conduct their operations than ever before, so it really does pay to capture, organise and track all of your documentation extremely closely. Having a reliable construction document checklist is one of the easiest checks and balances you can place on your documents in order to safeguard yourself and your business.

His aim is to bring awareness to a brighter future for the heavy industries where people and companies work smarter. Save my name, email, and website in this browser for the next time I comment. Construction documents checklist. Do you need a construction documents checklist?With each passing day, the number of COVID cases continues to rise and jurisdictions across the world are working hard to contain the contagion. As we write this today, it would be foolhardy for any of us to speculate on the true impact of COVID However, we do know that COVID has already spawned supply chain disruptions in certain industries, and large groups of people now find themselves under government-sanctioned quarantines or face other restrictions on travel and commerce.

Over the last several days, many other countries—and many US states—have imposed further restrictions. The situation will get worse before it gets better. As COVID spreads across the globe, including here at home in the United States, we expect to see similar supply chain disruptions and governmental actions impacting the supply of labor, goods and materials used in construction projects.

As a result, we think this is an appropriate time for all parties involved in the construction or development industry to assess their risks of supply chain disruptions, labor shortages and governmental restrictions on their projects currently or soon-to-be under construction. One important part of that analysis to consider is the impact of possible Force Majeure claims resulting from delays or increased costs caused by COVID Contracting parties typically negotiate the scope of Force Majeure clauses to determine when a party will be excused of their performance, whether deadlines will be extended, and how the parties will allocate increased costs resulting from Force Majeure events.

Force Majeure clauses are fairly common in commercial development and construction contracts, including joint venture and financing documents. Typically, Force Majeure is defined in contracts by listing out specific events or examples that constitute Force Majeure.

Some contracts may actually list out events like epidemics, pandemics or infectious diseases. Going forward, we expect most Force Majeure definitions will include these specific examples. The actual definition of Force Majeure in a contract is important because the relief available to a party under a Force Majeure provision depends in large part upon the precise wording of the provision.

Force Majeure definitions also commonly exclude certain events. For example, it is common for Force Majeure definitions to exclude general economic conditions or general market fluctuations. Another important consideration is the actual language of the catch-all phrase in the definition of Force Majeure.

As a general matter, the party seeking excuse from performance under a contract has the burden to prove that the Force Majeure clause should be invoked. This means that if you are the party invoking Force Majeure, you will need to prove that your inability to perform is actually caused by the COVID outbreak or some related event.

Without adequate details and supporting documentation, this could be difficult to establish. This is why it is critical to timely document any possible Force Majeure event and related impacts to your construction project. Often, however, certain construction financing and joint venture development agreements can limit the amount of time that a party can benefit from Force Majeure delays.

For example, a party may not be able to extend construction or performance deadlines beyond 90 days, even if there was a valid Force Majeure event. In the context of joint ventures and construction guaranties, a developer or contractor may also have negotiated monetary relief for certain Force Majeure events.

As a result, Force Majeure related cost increases for the project may be split between the developer and its passive investors. In nearly all commercial real estate construction projects, the timing of completion is critical. But for some particular subsets of the industry, the consequences of missing a completion deadline can be much more problematic.

Think of a student housing project under construction that fails to deliver available units before the start of school, or a sports and entertainment facility under development that cannot open for the new season, or a shopping center or other retail development that fails to deliver premises to retail tenants before a pivotal shopping season or during a blackout period.

A missed completion deadline can have significant and long-lasting financial implications on such projects. Those contracts were worth Each section of this checklist breaks down an important step of the planning process and outlines specific actions you should take to ensure your project plan is on track for success. And we made a printable version of the checklist for you. The definition of the project needs to include the objectiveconstraintsand the name of the project team.

This definition can be documented in a templated business case or project plan, or even just in a non-templated document. Defining the main purpose of your project, i. They are interdependent. If one changes the other two will more than likely need to be adjusted to accommodate. Include the entire project team, from the members executing the deliverables to the business owner to the executive sponsor.

Everyone needs to be named in order to fully define the project, get resources committed, and formulate the communication strategy. Pick any two. NOTE: All the components in this checklist are interconnected and will require working on them in tandem. For example, defining the project might not be completed until the other items on this checklist are done. The work breakdown structure WBS is going to help you refine your initial baselines for scope, budget, and timeline.

I recommend creating the WBS with your team to get the most accurate time estimates for the tasks involved.

Your Project Kickoff Meeting Checklist

For example, your project might call for a deliverable to be built by a software development team. A custom development firm might be able to complete the deliverable in less time than your in-house development team, but at a higher cost. Many tools leverage artificial intelligence AI to find and propose a project timeline with resources, taking into account bandwidth, time off, and capabilities. But even without the latest tech like AI, PM software can track and manage via dashboards, timelines, and task management features.

And this risk management plan will be ready with the answers. An important, and often overlooked, aspect of project planning is deciding on a communication and collaboration tool before the project is launched. Choosing a solution after an executive asks to see an update on the project tracking dashboard will result in a headache that could easily have been avoided.

Different stakeholders will likely prefer different methods of communication. For example, you might conduct a daily standup with your project team either in-person or over a video-conferencing tool, but submit a project status report via email to executives once a week.

Not to mention, it can save time by cutting down on your manual data entry. Now, to help you take this advice with you take this into the real world we made a handy checklist you can print.

You can also read the hundreds of user reviews shared. They take the lessons learned from each project and apply them to the next initiative.

checklist for construction project

You can apply that same logic to this checklist: Follow these project planning steps, evaluate your success, and modify your process according to the outcome. Or did the brief mentions of how project management software can help you spark interest? We have a team of software experts available to help you find the best software for your business. What Does Yellow Mean? Defining Project Report Statuses. Define the project The definition of the project needs to include the objectiveconstraintsand the name of the project team.

Objective Defining the main purpose of your project, i.

Construction – Construction documents checklist

Project team Include the entire project team, from the members executing the deliverables to the business owner to the executive sponsor. Create the work breakdown structure The work breakdown structure WBS is going to help you refine your initial baselines for scope, budget, and timeline. As such, there are several factors that go into scheduling resources for a project, including: Identifying key resources What skill sets are needed to complete each deliverable?

Can each requirement be met by an in-house team, or should a project phase be outsourced?Create your Gantt chart schedule with the construction project management template and enjoy the powerful time, cost, and quality management.

A Gantt chart is the easiest way to schedule your plan. It will help you to prioritize tasks, track their progress, and connect them with dependencies. The ready-made construction project startup checklist template will show you the right way of how you can schedule your construction project.

Time is critical for all construction projects. Any small delay in one task can cause serious project scope creep. Thanks to a Gantt chart view and our construction templates, all your tasks, milestones, and stages with their dates will be clearly visualized.

Construction projects usually deal with big budgets that require careful planning of all the costs. Use the construction project startup checklist template as a construction project example and set payments per hour for a labor resource, per item for a material resource or just as a fixed cost.

Easily create and assign tasks to contractors, builders or stakeholders and get them visualized on your construction plan.

Use the construction project startup checklist template and see how easy it can be to manage resources. Set personal calendars, working hours, and costs for them and be aware of how they perform. The Gantt chart provides with the powerful collaborative features. There is no need to communicate with team members outside the tool. Construction projects involve dozens of members who often need an instant access to a construction schedule.

In GanttPRO, you can share your construction project startup checklist template within a minute and showcase all the management processes to any third party. Export allows instant downloading to popular formats. When dozens of people work on the same complex construction projects, unnecessary changes may appear. The History of changes mode allows you to easily track the whole history of your project and see the changes.

14+ Project Checklist Examples & Samples in PDF | Word | Pages | Google Docs

Within seconds, you can restore any version of your construction project startup checklist template. Enable the critical path and know what tasks and milestones in your template are crucial for the successful project accomplishment. Thus you will be aware what assignments need special attention.

checklist for construction project

More construction templates. Cookies help us deliver our services! By using our services, you agree to our use of cookies. Read more in Privacy policy. MinskBelarus support ganttpro.

This site uses technical cookies and allows the sending of 'third-party' cookies. By continuing to browse, you accept the use of cookies.The most important project management checklists — the real top-line items — fall under three main headings: Kick Off, Project Planning, and Project Control. These are the lists that you need to complete before any project can get the green light.

They go like this. The three documents in Kick Off work up the idea for a project from a one-side overview to an Outline Charter. You add more detail at each point when you have established that the project is worth progressing. The Idea: A one page overview of the basics of the idea for the project. The Outline Charter sets down the scope and an overview Business Case and is developed using project expertise, not just business expertise. Three major planning documents exist, but the second one — the Project Management Plan — contains quite a few other plans.

Project Charter: The strategic view of the project. This will be maintained throughout.

Construction Project Checklist

Amongst other things, it contains the scope statement to say what the project is, the objectives, and, importantly, the full Business Case. Project Plan: With the product, activity, and resource plans and also the budget. Risk Plan: How you will control risk on the project, including reporting procedures.

Quality Plan: The level of quality to be achieved, and how you will achieve it. Communications Plan: What information will be needed and how it will be communicated.

Stakeholder Plan: If you have a significant amount of Stakeholder management to do, how you will do it. Procurement Plan: If your project will involve a significant amount of procurement. This shows what will be bought and when, including lead times. Stage Progress Report: For the Project Manager to report progress to the Steering Group, possibly copied to others such as organisational managers and Project Managers of any interfacing projects. Team Progress Report: Where you have a project with multiple teams working, the Team Leaders will need to inform the Project Manager of progress on their current work assignments.

Stage Completion Report: Produced at the end of each stage, this report is used by the Project Manager to inform the Project Steering Group of how the stage went. So, what was the final time and cost? Were there any problems that will affect future stages? This report may be given as a presentation at the Stage Gate.To help you better and maintain your control over your construction projects, we have compiled a comprehensive library of our construction checklist templates that you can use to organise your construction site workflows and inspection and promote a safer and better construction site.

The term construction project management can be used to describe a vast number of tasks, roles and responsibilities. But one thing is always sure. Additionally, the basics and essentials of budgeting, finance, organisation, scheduling, conflicts, and legal issues are also covered by the project manager. In order to execute said complexities in the ever-changing construction work environment, a project manager needs a set of skills and abilities to manage multiple projects and teams.

It encompasses all the planning, coordination, processes and controls over the myriad of tasks involved in a construction project. And it can be any type of construction project — residential, commercial, institutional, industrial, civil, agricultural, or environmental.

Managing a construction project is a complicated role dealing with complex tasks that get modified from project to project. A construction project manager has to be skilled in communication and knowledgeable in building processes and problem-solving. Construction project management is not one thing — a project manager in construction has to be knowledgeable in finance, mediation, law, and other disciplines. Construction management starts with a project owner sharing project information to contractors and subcontractors in order to solicit bids.

Contractors and subcontractors give project owners their cost estimates for the project to be completed. This may be open inviting all contractors or closed inviting only a select number of contractors. Once the project owner receives all the bids, a contractor is then selected based on the lowest bid, best qualifications, or of best value to the company.

After that, payment contracts can then be agreed upon and could be lump sum the most common contractcost-plus-fee, guaranteed maximum price, or unit price. The bidding process remains the same regardless of the type of a construction project.

The construction phase begins once the bidding process has been completed. There are differences in the phases of a construction project when compared to traditional project management, however, the same principles are followed. The Project Management Institute has developed five phases of managing a project that all construction project managers should be aware of. At the start of any project, a business case must be created and evaluated to ascertain the feasibility of the project.

Stakeholders then perform feasibility testing accordingly. Once feasibility is determined and all stakeholders and parties agree to advance the project, a project charter or project initiation document PID is then created, which includes the business case and the business needs.

The PMP also archives baselines for scope, cost, and schedule. Aside from the PMP, the planning phase also includes the creation of the following documents:.

All work begins in this phase. After the kickoffthe project team assigns tasks and activities to befit stakeholders — allocate resources, execute plans, structure tracking systems, update the project schedule, and refine the project plan. As the execution phase starts, so does the monitoring phase. As the project advances, building progress and performance are measured to see to it that everything is going according to the project management plan.

The last phase is project completion. The team then generates a punch list of unfinished tasks, calculates the final budget, and creates a final project report. For beginners in construction project management, here is a basic checklist for most reasonable size construction projects:.


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